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How to Add Transcriptions to Your Teams Meetings

Posted by Alex Henry | Mar 10, 2022 5:07:49 PM

Make your Teams meetings more accessible by adding captions to the recorded files.  Check out this article for the video, transcription, screenshots and more.


Video Transcription & Screenshots

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What's good, modern workers?

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In this video, I'm going to show you how to make your meetings

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more accessible by adding transcriptions to them with a few simple clicks.

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Let's get started.

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Step #1: Locate the Recorded Meeting File.

Screenshot showing how to open a recorded Teams meeting from Teams Chat

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Any meetings that are hosted inside of a team

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channel will be found in your Team SharePoint site.

The "Recordings" Folder in a SharePoint Document Library

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Any meetings not hosted in a teams channel can be found

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inside of OneDrive for Business in the "Recordings" folder.

The "Recordings" Folder in OneDrive for Business

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Just a quick note...

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whoever started the recording during

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the meeting will have it saved in their OneDrive.

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Once you've found that meeting recording, open it up in the web

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browser, NOT a desktop app.

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Step #2: Generate your Captions.

Video settings icon found in the OneDrive video player
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Click on the video settings found in the top

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right corner of the screen and toggle on transcription and captions.

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Click "Generate English" to create the video captions.

Button to generate English captions in OneDrive video settings

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Note that English is the only supported language at the time of making this video.

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Click the "Refresh" button a few times to see if the transcription is complete.

Screenshot showing the "Refresh" button when generating captions


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This is a required step because (for some reason) this process will not stop

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until you hit the refresh button, even after the transcript has been done.

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After the transcripts finished, you can view the full thing

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by clicking on the "Transcript" button from the menu on the right hand side.


The "Transcript" icon in the OneDrive video player


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(Step #3) Final step: Review Your Transcript.

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You can review your full transcript to ensure it meets your standard of quality.

screenshot of the full video transcription inside of the video player


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Note that you cannot edit the transcript inside of OneDrive for Business.

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So if you're not happy with the transcription,

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you'll have to start it again or try using Microsoft Stream, which will

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allow you to modify your transcriptions inside of the web browser.

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Once your transcription is done and you're happy,

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you can go ahead and share that out with the rest of your organization.

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Let them know that they can turn the

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captions on by clicking on the "CC" icon in the video player.

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That's it for this video.

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I hope he found it useful. Thanks for watching!

Learn more:

Topics: Microsoft 365, Accessibility

Written by Alex Henry

Alex is a passionate champion of the Modern Workplace philosophy and continuous learning. Learning new technology for collaboration and communication is a hobby. Helping friends, family, clients, and colleagues find smarter ways to use this modern technology to solve old problems is a passion. In the parting words of Bill Watterson's Calvin and Hobbes: "It's a magical world.... let's go exploring!"


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